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View holidays in On-call schedules
View holidays in On-call schedules

Integrate with your HRIS and subscribe to public holidays to make scheduling your On-call shifts easier.

incident.io Engineering Team avatar
Written by incident.io Engineering Team
Updated over 3 months ago

We now let you integrate with external systems as well as subscribe to countries' public holidays so that you can view your team's holidays in your On-call schedules.

This lets you see whether cover might be required for certain On-call shifts at a glance, and easily create overrides from those holidays.

People holidays / time-off / vacation / PTO

To get started with bringing your team's personal holidays into incident.io, you'll need to have a URL to the calendar feed that contains your team's holiday. We provide tips on how some popular HRIS let you set up calendar feed subscriptions below.

1️⃣ Head to Settings > Integrations and select Calendar feeds

2️⃣ Click Add calendar feed and enter the URL of the calendar feed you've generated in your HRIS or calendar system, and a name for the feed.

3️⃣ That's it - your calendar feed is parsed and ready to be used within schedules! If we find an holiday that matches a responder on your schedule, we'll surface that event in the timeline view.

We will best-effort match users to holiday events using name heuristics or the attendees of the event. If you are not seeing a holiday alongside your On-call schedule as expected, please let us know and we'll take a look!

Public holidays / bank holidays

Alongside people's PTO, we also let you subscribe to one or multiple countries' public holidays per schedule. This is done per schedule as On-call schedules are often configured per team, which might work in different regions of the work.

To make this set up as simple as possible for you, when you create or edit a schedule we'll automatically suggest public holiday subscriptions based on the schedule's timezone!

To subscribe to public holidays:

1️⃣ Head to your Schedules list, and click New schedule or click Edit on an existing schedule

2️⃣ In the Public holidays section, click Add and search for the country whose holidays you want to subscribe to

3️⃣ Repeat if needed, and that's it!

Acting on your team's holidays

Once you've set up some public holiday or calendar feed subscriptions, we'll automatically surface relevant holidays alongside your On-call schedule shifts.

To easily arrange cover, hover over the holiday and click Create override!

We are planning on building on top of this feature. If there's any features you'd like to see here, please let us know - we'd love to hear from you!


Bringing in calendar feeds from popular HRIS

To help you get set up with this feature, we've detailed how you can get bring in calendar feeds from some popular HRIS below.

BambooHR

  • Follow the steps in this help article to get a calendar feed URL

  • Follow the steps above to use this calendar feed in incident.io!

CharlieHR

  • Follow the steps in this help article to get a calendar feed URL

  • Follow the steps above to use this calendar feed in incident.io!

HiBob

  • From the sidebar menu, head to the people's time off view

  • In the top right, click Filters and select which parts of your organisation or which people whose holidays you want to subscribe to

    • If you care about everyone, add "None", otherwise HiBob just generates a feed of company events without people's names

  • On the top right, click "Sync with external calendar", pick "Filtered view" and copy the URL

  • Follow the steps above to use this calendar feed in incident.io!

Personio

  • Follow the steps in this help article to get a calendar feed URL

  • Follow the steps above to use this calendar feed in incident.io!

Rippling

  • Follow the steps in this video tutorial to get a calendar feed URL

  • Replace the webcal:// protocol with the https:// protocol in the URL

  • Follow the steps above to use this calendar feed in incident.io!

Google Calendar

  • If you have a custom calendar in Google Calendar, you can also bring it in!

  • In the sidebar, hover over the calendar you care about and click the dropdown menu

  • Click "Settings"

  • At the bottom of the page, in the Integrate calendar section copy the URL shown under Public address in ical format - note that you might need to configure this calendar to be public for this to appear.

  • Follow the steps above to use this calendar feed in incident.io!

Other HRIS may support calendar feeds as we do not have access to all their documentation - if you use a system which is not listed here, and are successful with this feature, please let us know! We'd love to know how you end up using it.

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